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    Volunteer Opportunities

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    Hi swim families! We are providing this information as a guide for the different volunteer positions available for the summer swim season. Our team relies on parent volunteers to ensure the success of our Saturday A meets and Monday B meets during the summer.

    The volunteer positions listed in the table below are for A and B “home” meets. Although we need volunteers for “away” meets, fewer volunteers are necessary for “away” meets. Each family is asked to volunteer for 20 hours each summer, and the number of hours credited for each volunteer position will be listed in the signups. Signups for volunteer positions will be posted in SwimTopia prior to each meet.

    These volunteer opportunities are a great way to meet like-minded members of the community while having fun and supporting a common cause. We look forward to making the 2025 summer swim season a fantastic, fun, and productive summer for all of our swimmers and their families!

    Thank you in advance for your willingness to help out!

    Questions about any of the volunteer roles? Please use the “ Contact Us” form and we’ll put you in touch with someone who will be able to provide an answer.

    Committees:

    This year, the LH Tritons are asking for volunteers to lead six committees that will help coordinate different team activities for the summer:

    • Volunteers Committee:
      The Volunteer Committee, overseen by the Volunteer Coordinator, will track and report volunteer hours of Member Families. This committee tracks the volunteer sign up lists through SwimTopia to ensure coverage for each meet, and may also help fill holes for gaps in volunteers, as needed.
    • Meet Officials Committee:
      The Meet Officials Committee, overseen by the Meet Officials Coordinator, is responsible for ensuring necessary training is completed and all necessary meet officials positions, such as stroke/turn judges and referees, are filled for swim meets.
    • Table Worker and Awards Committee:
      The Table Worker and Awards Committee, overseen by the Table Worker and Awards Coordinator in coordination with the Team Representatives, shall coordinate all data table activities for swim meets, prepare meet cards, and ensure award ribbons are prepared once results of the meets are finalized. The committee will establish procedures so that table worker volunteers (place recorders, data entry, verifiers, and award clerks) can be trained on data entry software and on procedures for data tables during swim meets. This committee will also track team records and personal bests to assist Team Representatives and coaches with presenting awards to swimmers throughout the summer.
    • Social Events and Spirit Committee:
      The Social Events Committee, overseen by the Social Events Coordinator, develops themes for home events, schedules team pictures, and coordinates social events for the swim team. The Social Events and Spirit Committee will maintain an events calendar for the summer swim session. The Social Events Committee will organize age-group activities, team activities, end of season party, and will coordinate coaches appreciation gifts. The Social Events and Spirit Committee will also design and order team spirit wear, including t-shirts and swim caps.
    • Concessions Committee:
      The Concessions Committee, overseen by the Concessions Coordinator, develops and plans menus and ensures timely purchase of food and food service supplies for the concessions during swim meets or other social events coordinated by the Social Events and Spirit Committee. The Concessions Committee will prepare a budget and price items appropriately to maximize profits. The Concessions Committee will also coordinate volunteers to ensure set up and cleanup of the concessions area(s) after events.
    • Fundraising Committee:
      The Fundraising Committee, overseen by the Fundraising Coordinator, coordinates the pursuit of corporate sponsorships.
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    Volunteer Position Description Number needed for each meet
    Announcer The Announcer broadcasts each home event, the swimmers, and the results. You announce the event, swimmers for each heat and then the results, along with any other pertinent information such as birthdays or new team records . The Announcer, along with the Referee, is responsible for keeping the meet moving in a steady fashion. 1

    (home meets only)

    DJ The DJ is responsible for playing music for the meet during warm ups, long delays for DQs, changing timer positions, or other delays. The DJ takes care of set up and breakdown of the sound equipment for each meet. 1

    (home meets only)

    Volunteer Attendance Takes attendance for volunteers at each event or swim meet and ensures that all volunteer positions are filled as needed. 1
    Swimmer Attendance Takes attendance for swimmers prior to the start of the meet. 1
    Clerks of Course The Clerk of Course functions as the “gatekeeper” for all swimmers in our meets. The Clerks of Course organize swimmers in the holding area and gets them to the right lanes for the correct race. 1 lead

    1 assistant

    Marshalls Marshals maintain order and ensure safety during warm-ups and throughout the meet. They are stationed strategically around the pool deck and are responsible for crowd control, safety in and out of the pool, and managing pool deck traffic. 2
    Referee The Referee is the chief official for each swim meet. He/she is responsible for the conduct of the meets and is the final authority on the interpretation and enforcement of all swimming rules. *This volunteer role requires completion of NVSL training every two years. 1

    (home meets only)

    Starter The Starter is responsible for ensuring that all swimmers are given a fair and equitable start. At the Referee’s signal, the Starter instructs the swimmers to “take your mark” and starts the race using the electron starting system. *This volunteer role requires completion of NVSL training every two years. 1

    (home meets only)

    Stroke and Turn Judges Stroke and Turn Judges are responsible for ensuring that all swimmers obey all the rules for the stroke that they are swimming once the race has started. Stroke and Turn judges are stationed at each end of the pool. If a Stroke and Turn Judge sees a violation of the rules, he/she raises his/her hand to signify that an infraction has occurred, records the disqualification (DQ) on a DQ slip, and presents it to the Referee for review. Stroke and Turn Judges must be impartial and fair to all swimmers. *This volunteer role requires completion of NVSL training every 2 years. 2
    Relay Take-Off Judges Relay Take-off Judges ensure that each swimmer touches the wall before the next swimmer in the relay leaves the deck. 4
    Head Timer The Head Timer collects the timecards from the timers, reviews them for accuracy and completeness, and forwards them to the table workers. He/she is responsible for giving commands to “clear watches,” signaling to the Referee that Timers are ready for the next event and starts two extra watches in case a lane timer’s watch fails to start. 1
    Timers Timers start their watches on the strobe light from the starting system and stop their watches when the swimmer touches the wall. 9
    Table Worker (Place Recorder) Place Recorders resolve discrepancies in the time cards with the Chief Timer or the Referee; record disqualifications (DQs) when received from the Referee; determine the order of finish and write it on the time cards; check for NVSL Records and mark the time card appropriately. 1
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