Laurel Hill Tritons

As Parent/Guardian of the above-name minor(s), I grant permission for the swimmer(s) to participate in all activities of the Laurel Hill Community Swim Team, a Northern Virginia Swimming League (NVSL) member team. I represent and warrant that my minor child/children participating on the Laurel Hill Community Swim Team are in good health and have no physical condition, ailment or disability which renders them unable to participate in vigorous physical activity. For and in consideration of benefits derived from participation in the Laurel Hill Community Swim Team program, I understand that the risk of injury to my child from the activities involved in these programs is significant, including the potential for permanent disability and death, and while particular rules, equipment, and personal discipline may reduce this risk, the risk of serious injury does exist. I assume all risks and hazards arising out of, or related to, such participation, including, but not limited to, transportation to and from such activities, and do hereby indemnify, release and hold harmless the Laurel Hill Community Swim Team, its coaches, team representatives, volunteers, property manager, employees and agents, as well as the Northern Virginia Swimming League, from all claims of any kind whatsoever which may arise or hereafter accrue in connection with my child’s/children’s participation in activities of the Laurel Hill Community Swim Team. I further grant permission for first aid to be given to my child/children in an emergency and will be solely responsible for any medical costs which may arise. I AGREE THAT THEY WILL ABIDE BY THE NORTHERN VIRGINIA SWIMMING LEAGUE CODE OF CONDUCT.

As the parent(s)/guardian(s) of the above-named child, I/we understand that the Laurel Hill Community Swim Team coaches, representatives, volunteers, and the Laurel Hill Community Association, which owns and operates the swimming pool, cannot accept responsibility for the health and medical care of swim participants. The swim team does not maintain medical records or medical information with regard to its participants other than the information provided by parent/guardian on this form and the swim coaches and representatives are relying on the information provided on this form and by parent(s)/guardian(s) signature below that the swim participant is in good health and able to participate in Laurel Hill Community Swim Team activities. The swim team and the Laurel Hill Community Association pool does not maintain or administer emergency medicines or equipment (such as epi-pens or cardiac equipment). If a swim participant has a medical condition which would require the use of such medicines or medical devices, the swim participant’s parent(s)/guardian(s) are solely responsible for carrying and administering such medicines/medical equipment. In cases of medical emergencies, the swim coaches, representatives, volunteers, and pool lifeguards are authorized by me/us to call 911.

Parent(s)/guardian(s) understand that the sport of swimming is inherently and potentially a dangerous sport, and that notwithstanding the swim coaches efforts to assure the safety of all swim participants, participants may incur injuries as a result of their participation. We/I hereby agree to hold the Laurel Hill Community Association, Inc., the Laurel Hill Community Swim Team coaches, representatives, and their directors, volunteers, or other agents free from any and all liability, claims, judgment, demands or damages occurring as a result of the swim participant’s participation in swim activities, practices, meets, or other events sponsored by the Laurel Hill Community Swim Team.

The Laurel Hill Community Swim Team relies on parent volunteers to ensure the success of our Saturday “A” meets, Monday “B” meets, and other team events planned for the summer. Each swim family is required to complete at least 20 hours of volunteer service hours during the summer swim session. If you only have a swimmer(s) in the Little Tritons program, you are only required to complete 5 hours of volunteer service hours during the summer swim session. If you fail to volunteer for the number of hours specified, the Laurel Hill Community Swim Team will charge a volunteer fee of $250. By registering a child to swim, you hereby agree to volunteer the required number of hours. Please note that you may be asked to volunteer in excess of 20 hours should your child be selected to participate in Relay Carnival, Divisional Championship, or All Star meets. Our team and our swimmers, need your TIME. A team representative can assist you in selecting the appropriate volunteer positions that fit within your schedule and preferences. Please reach out for assistance in signing up if you have any questions or if you feel you cannot fill a role that is listed in the team sign-ups in SwimTopia. Volunteer hours will be monitored by our Volunteer Coordinator throughout the season, and you can check your status through the SwimTopia app. If you fail to accumulate the required number of volunteer hours at the end of the swim season, you will be charged the volunteer fee of $250. You will see the pre-approved $250 credit card amount when you proceed to checkout, but this will not be charged to your credit card unless you do not meet your volunteer requirement.

Our team costs, including NVSL fees and supplies, insurance, team management software and operating costs are determined by the number of swimmers that we have on our team on the date that practices start. Therefore, most of our costs are pre-determined and paid for at the start of the season. If you do require a refund for any reason, the procedure shall be as follows:

Any refund must be requested via email to [email protected].

Note that we are unable to refund any fees other than the registration fee for each swimmer. Credit card transaction fees and SwimTopia user fees are non-refundable.

- A full refund of the registration fee only shall be given for any swimmer when written notification is submitted to the email above prior to the first practice.

- A 50% refund of the registration fee only shall be given for any swimmer when written notification is submitted to the email above prior to time trials.

- No refunds shall be given for any swimmer when written notification is submitted to the email above after time trials.

Photos and/or videos of swim team participants may be taken during swim team events, and used on the team website, Facebook page and other social media accounts.